|
Teleconferencing,
as with any business implementation, needs a little
forethought to ensure its success. Taking steps ahead of
time can certainly contribute to achieving smooth and
productive teleconferencing.
Here is a check list to ensure your
teleconferencing success:
|
 |
Teleconferencing
Participants
Make a list of everyone that should attend the teleconferencing
meeting. |
|
Teleconferencing
Time
Contact the key people on your list to determine the
best time to schedule the teleconferencing
meeting. |
|
Participant
Notification
Notify each participant of the date and time the teleconferencing
meeting is scheduled. Make sure you specify the
appropriate time zone to each party. |
|
Teleconferencing
Agenda
Make sure your prepared ahead of time. A little homework
in the beginning will definitely result in a more successful
meeting. Find out the issues the participants
would like to discuss and schedule a specified amount of
time for each concern. |
|
RSVP
Make sure all participants have confirmed they will be
attending the teleconference. |
|
Distribute
Appropriate Material
Provide every participant with any material they may
need for the teleconferencing
meeting ahead of time. |
|
Make
The Teleconferencing Agenda Known
Make sure all the participants have a copy of the teleconferencing
agenda so they will be prepared for the meeting. |
|
Secure
A Quiet Location
Be sure you have a quiet place to make the call. This
will eliminate the possibility of any disturbance
throughout the teleconferencing
meeting. |
|
Have A
List Of The Participants In Front Of You
Make sure you have a list of all the participants of the
meeting so you can address people by name. |
|
Watch
The Clock
Be sure you can see a clock to keep track of the time
allocated for each topic. Or better yet, have someone
monitor the minutes for you and signal you when it's
time to move on to the next order of business. |
|
Finally...
Sit back and smile...and realize your effort paid off
because you have just achieved teleconferencing
SUCCESS! |
